HAREOffice
HAREOffice is designed as the foundation layer—intended to be included with every HARE vertical. HR records, contracts, vendor files, internal policies. Your AI assistant is designed to know what each role can see.
Sector Disclaimer: Vertical examples illustrate intended application domains. Sector-specific compliance requires independent legal and technical validation.
The Foundation
Every organization—hospital, law firm, agency, bank, utility—runs on the same office operations. HAREOffice ships with every vertical because governance starts with the basics.
Healthcare + Office. Clinical AI governance plus HR, credentialing, vendor contracts, and staff policies.
Legal + Office. Matter governance plus associate records, partner compensation, vendor management, and firm policies.
Government + Office. Evidence and FOIA governance plus personnel records, contractor files, and agency policies.
Finance + Office. AML/KYC governance plus employee trading policies, vendor due diligence, and compliance training records.
Utilities + Office. Project and grid governance plus union contracts, safety certifications, and retiree benefits.
Standalone for any organization. Full office governance without a specialized vertical. Start here, add verticals later.
Capabilities
Employee records, performance reviews, compensation data, disciplinary files. AI answers HR questions but only shows what each role can see.
Policies, procedures, handbooks, memos. AI searches across all documents but respects classification levels and department boundaries.
Vendor agreements, service contracts, NDAs, procurement records. AI assists with contract questions while protecting commercial terms from unauthorized roles.
Payroll, benefits, PTO, expense policies. Employees ask the AI about their own records—and only their own records. Proof of boundary enforcement.
New hire orientation, role assignments, access provisioning. When someone leaves, instant revocation—with cryptographic proof access was removed.
Training completion records, certification tracking, policy acknowledgments. AI knows who completed what training and can prove it.
Role-Based Access
The AI assistant sees the organization differently depending on who's asking.
| Role | Sees | Doesn't See |
|---|---|---|
| Executive | Org-wide policies, aggregate HR data, all contracts | Individual salary details (except direct reports) |
| HR Manager | All personnel records, compensation, disciplinary files | Executive compensation, board materials |
| Department Manager | Direct reports' records, department budget, relevant policies | Other departments' personnel, org-wide compensation |
| Employee | Own records, public policies, benefits info | Other employees' data, management-only docs |
| Contractor | Project-specific docs, public policies, their contract | Employee records, internal memos, other contracts |
| Former Employee | DENY on all queries | Access revoked—cryptographic proof of revocation |
HAREOffice Workflow
Employee asks a question. AI checks role. Returns appropriate answer with proof.
"What's my current PTO balance and the policy on carryover?" Query arrives with employee identity and role.
PLAN modeArbiter confirms: this employee can see their own PTO balance and the public PTO policy. Cannot see other employees' balances.
ArbiterAI retrieves employee's PTO record and the company PTO policy document. Other employees' records never enter context.
Scoped Retrieval"You have 12 days remaining. Per policy section 4.2, up to 5 days carry over to next year." Sources listed.
RAG ResponseDecision artifact records: employee ID, query, docs accessed, docs denied (none in this case), timestamp, policy version.
Evidence ArtifactUse Cases
AI answers employee questions about policies, benefits, and procedures—reducing HR ticket volume while maintaining privacy boundaries.
"What's our policy on remote work?" AI searches all policy documents but returns only what the requester's role permits.
AI assists with vendor contract questions—renewal dates, terms, obligations—while protecting commercial details from unauthorized roles.
HAREOffice ships with every vertical—or deploy standalone. Contact us to learn more.
crew@hareprotocol.ai
HARE